What’s the best way to run your board meeting?

David Jackson (Founder, Seeking Alpha)
How we run board meetings at Seeking Alpha | A Founder’s Notebook

Invite input. Ask the board members before the meeting for their wish list of discussion topics for the meeting and board packet. Send out the board packet early to allow everyone to read it in advance. No powerpoint in the board packet because it isn’t conducive to rigorous analysis. Instead, I write a letter which references a comprehensive set of time-series charts. Be transparent share the board packet with the whole company before sending it… (read more)

What’s the best way to run your board meeting?

David Jackson (Founder, Seeking Alpha)
Board packet — why we send a letter instead of slides | A Founder’s Notebook

I stopped using a PowerPoint for our board packet a while ago. It was too easy to make minor updates to last quarter’s slides, leading to formulaic results. So instead, I now provide two Google docs to the board, which I share with the whole company: 1. A comprehensive set of time series charts. 2. A letter covering what happened during the quarter, our focus for next quarter, and our strategic position. The letter is 3-5 pages long, and referenc… (read more)

What’s the best way to run your meeting?

David Jackson (Founder, Seeking Alpha)
Embracing constraints | A Founder’s Notebook

We often think constraints restrict our opportunities. But in fact constraints drive creativity. In team meetings he runs, HP manager Simon Lewis restricts the time allotted for each person’s update to one minute. Our managers have to write a monthly report which is capped at one page, forcing them to focus on what’s most important. W. hen we’ve adopted a tighter budget, we’ve often been more successful

What’s the best way to run your meeting?

David Jackson (Founder, Seeking Alpha)
Why you should push your team to write (and hire people who can write) | A Founder’s Notebook

I read somewhere that strategy meetings in Amazon start with the participants reading a paper about the topic. Benefits: (i) ensures there’s a clear “owner” for the topic, (ii) ensures that meetings are properly prepared for, (iii) ensures that people consider everything the “owner” has to say about the topic without interrupting, (iv) allocates time at the beginning of the meeting for everyone to prepare for the discussion.

What’s the best way to run your meeting?

David Jackson (Founder, Seeking Alpha)
The optimal number of people in a meeting is… | A Founder’s Notebook

The optimal number of people in a meeting is two. that’s because its easier to understand and work with people one-on-one. You can give them your full attention, and you get their full attention. Where possible, I try to break down group discussions into a series of one-on-one conversations, led by the owner. It sounds like a lot more work, but its actually more effective and time efficient than group meetings.